Finding A Solution

Once you have identified the documents to be retained and for how long the documents are to be stored then you are ready to take advantage of the value of the services Permian Document Logistics provides. We conduct free assessments of your needs to assist you with this process.

Boxes, Files, Tapes and More

Records (business or personal) come in a variety of media and PDL has the capabilities to store all forms. The general form of storage is to place papers or files into boxes that are sealed for security purposes. A computer based tracking system issues codes for boxes so that they can be traced and catalogued so that you can easily access them at anytime in the future. Electronic data is also coded and placed in fire proof safes so as to be locked away from light and temperature or humidity variances. Safes are also available for sensitive paper records upon request.
PDL has a variety of containers available, including plan bags, tubes and journal boxes.

Moving In

After the most suitable form of storage has been identified for your purposes then you determine whether it best suits you to:

• have boxes delivered to your office or home for packing and then collection by our staff
  or
• bring your documents to our facility pre-boxed or ready for boxing onsite.

All boxes stored on site are coded and catalogued which not only means easy identification and access for you but also a history is kept of all activity associated with the box (or other storage form). All items stored have a unique code logged to the particular client as they enter the system.

Access To Your Files

Access to information is restricted to nominated and authorized persons only and as such you nominate or restrict who in your organization can request access to items. Access is available during normal working hours. Access to documents outside of these hours is possible with consultation.

Boxes or files can be viewed at our location using our designated office space. You are also provided with the means to copy, scan, e-mail or fax relevant data. Information can also be delivered to you for viewing and then collected when you request. If you only require a portion of a box we are able to deliver those documents to you in sealed satchels. You are also able to have relevant files or documents e-mailed or faxed to you by PDL.